Knomos Privacy Policy

Last updated April 12, 2017.

The TL;DR (Too Long; Didn’t Read)

Knomos is committed to a high standard of confidentiality and privacy for our users. Our Privacy Policy explains how we handle the information collected when you visit our site and use our application.

Knomos complies with applicable Canadian legislation on privacy protection – we’re no fans of spam – and are very considerate with the safe handling of any personal information shared. That’s really all we want to say!

Preamble

This policy sets out our privacy practices (the “Privacy Policy”) and explains how we handle the information we collect when you visit and use our site, services, mobile applications, products, and content provided by Knomos, in existence now or in the future (“Knomos Services”). We will only use, retain, and/or disclose your personal information for the reasons it was collected.

This means that we will share your personal information with you for the purpose of fulfilling the services and may share specific personal information with third parties engaged to assist us in providing the service requested. Under no circumstances do we share personal information with third parties without your consent, unless there is a requirement to do so by law.

A “Device” is any computer used to access Knomos Services, including without limitation a desktop, laptop, mobile phone, tablet, or other consumer electronic device. This Privacy Policy governs your access of the Knomos Services, regardless of how you access them, and by using the Knomos Services you consent to the collection, transfer, processing, storage, disclosure and other uses described in this Privacy Policy. All of the different forms of data, content, and information described below are collectively referred to as “Information.”

Information We Collect and Store

We may collect and store the following Information when running the Knomos Services:

1. Information You Provide. When you register an account with Knomos, we start by collecting some personal information, such as your name and email address. We may also receive Personal Information (for example, your email address) through other users, for example if they have tried to share content from the Knomos Services with you or tried to refer Knomos to you.

2. Log Data on Visits. When you use the Knomos Services, we automatically record information from your Device, its software, and your activity while using the Knomos Services. This may include the Device’s Internet Protocol (“IP”) address, the operating system and web browser type, the address of the web page that referred you to our website, the query on the search engine of the referring website, search terms you submit to our website, geographic location, identification numbers associated with your Devices, date and time stamps associated with activity on the website, system configuration information, metadata concerning file you upload to Knomos’ public platform, and other interactions with the Knomos Services.

3. Cookies. We also use cookies to collect information and improve our Services. A “cookie” is a small data file that we transfer to your Device. We may use “persistent cookies” to save your registration ID and login password for future logins to the Services. We may use “session ID cookies” to enable certain features of the Services, to better understand how you interact with the Services and to monitor aggregate usage and web traffic routing on the Services. You can instruct your browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies, however, you may not be able to use all aspects of the Knomos Services.

How We Use Personal Information

In the course of using the Knomos Services, we may collect personal information that can be used to contact or identify you (“Personal Information”). Personal Information is or may be used:

(a) to provide and improve the Knomos Services;

(b) to administer your use of the Knomos Services;

(c) to better understand your needs and interests;

(d) to personalize and improve your experience;

(e) to provide or offer software updates and product announcements; and

(f) to verify that users meet the criteria to use Knomos Services as provided in our Terms of Use.

Some Devices allow applications to access real-time location-based information (for example, GPS). Also, some of the information we collect from a Device, for example IP address, can sometimes be used to approximate a Device’s location. We may use this information to optimize your experience.

We also collect some information (ourselves or using third party services) using logging and cookies, such as IP address, which can sometimes be correlated with Personal Information in the form of analytics (such as the number of visitors, pages most often visited, technology used by users, referring sites and users’ countries of origin).

We use this information for the above purposes and to monitor and analyze use of the Knomos Services (including to protect against fraud; ensure security and reliability of our Website; avoid any tampering, damages, and/or misuse of our website and resources such as abusive downloading), for the Knomos Services’ technical administration, to enhance Knomos Services’ functionality and user experience, develop new Knomos Services, develop partnerships and/or improve partnerships, and to verify users have the authorization needed for the Services to process their requests.

Content Provided By You

Knomos is a shared legal resource where users contribute content and add information, with the understanding and expectation that such content and information will be publicly accessible.

You should be aware that any information or content you publish to the website may be read, collected, shared, and otherwise used by others who access them. Such uses of your content, both Original Content and Republished Content as defined in our Terms of Use, are governed by the terms of that Agreement.

Additionally, you should be aware that metadata about content that you post on Knomos Services (such as the time you posted the content) may be viewable by the public, along with your name. This information will be searchable online and may be reused or modified elsewhere. Please see our Terms of Use, particularly the section titled “Your Content”, for more information.

We may aggregate and display information about your publicly viewable activities on Knomos in your profile, which is also viewable by the public. For example, your profile may include commentary, annotations, files, or other content that you have contributed to the Knomos Services, as well as analytics and other metrics associated with your publication of that content and other users’ responses, up-votes, and page views relating to that content.

Information Sharing and Disclosure

In accordance with our real names and identities policy articulated in the Terms of Use, we will display your name in your profile page and elsewhere on the Knomos Services. Through certain features of the Knomos Services, you may also have the ability to make other information about yourself public. Public information may be broadly and quickly disseminated.

The information we collect is used to provide and improve Knomos Services and content, and to prevent abuse. We do not sell your Personal Information to third parties. We may share or disclose your information with your consent, for example if you use a third-party application to access your account.

We may use certain trusted third-party companies and individuals to help us provide, analyze, and improve the Knomos Services (including but not limited to data storage, maintenance services, database management, web analytics, security, payment processing, and improvement of the Knomos Services’ features). These third parties may have access to your information only for purposes of performing these tasks on our behalf and under obligations similar to those in this Privacy Policy.

We may share your information with a third-party application with your consent, for example when you choose to access our Services through such an application. We are not responsible for what those parties do with your information, so you should make sure you trust the application and that it has a privacy policy acceptable to you.

We may disclose information to parties outside Knomos about you that we collect when we have a good faith belief that disclosure is reasonably necessary to:

(a) comply with a law, regulation, or compulsory legal request;

(b) protect the safety of any person from death or serious bodily injury;

(c) prevent fraud or abuse of the Knomos Services or its users; or

(d) to protect Knomos’ property rights, including but not limited to intellectual property.

We will independently object to requests for access to information about users of our website that we believe to be excessive, unwarranted or improper.

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction, but we will notify you (for example, via email and/or a prominent notice on our website) of any change in control or use of your Personal Information, or if either become subject to a different Privacy Policy. We will also notify you of choices you may have regarding the information.

We may disclose your non-private, aggregated, or otherwise non-personal information, such as usage statistics of the Knomos Services.

Changing or Deleting Your Information

If you are a registered user, you may review, update, correct or delete the Personal Information provided in your registration or account profile. If your personally identifiable information changes, or if you no longer desire to use the Knomos Services, you may update or delete it by making the change on your account settings. In some cases we may retain copies of your information if required by law. For questions about your Personal Information on the Knomos Services, please contact privacy@knomos.ca.

Data Retention & Management of Information

We will retain your information for as long as your account is active or as needed to provide you with the Knomos Services. If you wish to cancel your account or request that we no longer use your Personal Information to provide you the Knomos Services, you may delete your account by sending a request to delete your account to privacy@knomos.ca.

We may retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Consistent with these requirements, we will try to delete your information quickly upon request. Please note, however, that there might be latency in deleting information from our servers and backed-up versions might exist after deletion. In addition, we do not delete from our servers files that you have in common with other users.

In order to ensure compliance with this Privacy Policy and applicable legislation on privacy protection, an officer is appointed to see to respect for the principles stated here and legislation applicable to protection of personal information on users. 

Information Contained in Public Legal Content

Knomos publishes public legal content, such as laws and court decisions, in the form in which it is received from the institutions that issue them, such as official publishers, courts and law societies. The documents are public. Knomos considers that publishing the complete documents, including the personal information they may contain, is primordial to implementing the principles of openness and transparency that govern Canadian public institutions.

With respect to court decisions, the transparency characteristic of the Canadian judicial system protects the impartiality of the judiciary, ensures the fairness of the judicial process and enables individuals to base their conduct on precedents established by judges. Knomos does not edit the content of court decisions except to comply with publication bans imposed by statutes or courts and in accordance with the policies of the institution that provided the text of the decision.

In order to limit prejudice to individuals that could result from the free publication of public legal content containing personal information, Knomos is actively involved in advancing standards and policies that promote optimal protection of the privacy of people who appear before the courts.

Indexing of Decisions by External Search Engines

Through application of recognized web robot exclusion protocols and by restricting indexing activities in our Terms of Use, Knomos prohibits external search engines from indexing the text and case name of decisions published on its website, except for Supreme Court of Canada decisions. When indexing prohibitions in robot exclusion protocols are complied with, searching for the name of an individual using an Internet search engine does not return decisions published on the Knomos Services. However, when a third party links to a decision published on the Knomos Services on a web page that is not under Knomos’ control, names that are included in this page or in the text of the link might still be indexed by external search engines. Neither Knomos nor its partners represent or guarantee that the technological and legal measures taken to prevent external indexing will be respected or be free of mistakes or malfunctions.

Requests Concerning the Content of Published Documents

All requests concerning the content of a document published on the Knomos website should be submitted to the privacy@knomos.ca. If the request is to withdraw or amend a decision, it will be studied in light of applicable rules pertaining to publication restrictions. Requests for withdrawal or amendment that are not justified by relevant legislative provisions or a court order restricting publication will be refused. Persons wishing to submit a request for withdrawal but who do not know the law applicable to their situation are asked to contact their lawyer or the registry of the court that rendered the decision.

Feedback Form and Contact Emails

When users complete the feedback form or contact us via email, it is possible for them to provide their names, organization’s name and email address. The information is used and stored only as required to process the request and to establish general statistics.

Changes to Our Privacy Policy

 

This Privacy Policy may change from time to time. If we make a change to this privacy policy that we believe materially changes your rights, we will provide you with notice (for example, by email). And we may provide notice of changes in other circumstances as well. By continuing to use the Knomos Services after those changes become effective, you agree to be bound by the revised Privacy Policy.

 

This Policy was last modified on April 12, 2017.